After the Trip
The following information may be helpful when applying for reimbursement for travel expenses.
REIMBURSEMENT FOR MEALS
Domestic Travel
Employees in travel status, requiring an overnight stay, on University business, will be reimbursed a flat per diem rate for travel related meal expenses.
Refer to the Federal State Department (GSA) Domestic Per Diem website for Per Diem amounts which will vary by city and county.
Refer to Travel Policy 3.8.3 Traveling on University Business, Rates Section.
International Travel
International travelers may be reimbursed up to the U.S. Department of State's maximum meal per diem amount in effect at the time of travel. For a listing of the maximum allowable foreign rates, refer to the U.S. Department of State Web site for Foreign Travel and select the appropriate year and then month.
58.5 cents per mile: Effective 07/01/08
(mileage rate includes gas, vehicle maintenance, and other vehicle related costs)
Note: The mileage rate from 01/01/05 - 08/31/05 was 40.5 cents per mile.
The mileage rate from 09/01/05 - 12/31/05 was 48.5 cents per mile.
The mileage rate from 01/01/06 - 12/31/06 was 44.5 cents per mile.
The mileage rate from 01/01/07 - 12/31/07 was 48.5 cents per mile.
The mileage rate from 01/01/08 - 06/30/08 was 50.5 cents per mile.
Mileage for business use only, reasonable parking fees, and toll charges may be reimbursed. Departments may have stricter requirements regarding allowable expenses. Please check with your department. To qualify for reimbursement for authorized non-local business travel, the employee must:
- Use the most direct route in time and/or in mileage;
- Keep a log to distinguish between personal and business use mileage
Personal use mileage, fines and penalties for traffic or parking violations are not reimbursable. Personal use mileage includes: visiting, sight-seeing, side trips, and commuting between office and home. Mileage while a non-employee drives is considered personal use mileage unless travel is specifically for University business (for example; an employee and their spouse alternate driving while traveling to a conference).
Note: U of M mileage reimbursement rates will always be comparable to reimbursement rates as defined by the Federal IRS.
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