Link to: Policy: Traveling on University Business
International Travel Registry
All travelers going to an international destination for University business are required to pre-register their trip information.
Click here to register your trip.
Visit Global Programs & Strategy Alliance (GPS Alliance) for more information.
Travel Services (Purchasing Services) participates on the Global Operations Advisory Team. Through Global Operations, Travel Services works with units across the University to assure comprehensive and timely response to international operations questions in the areas of tax, banking and cash management, purchasing, legal, human resources, and compliance. Visit the Global Operations website at http://global.umn.edu/operations/index.html for more information.
See International Meal Rates
When renting a commercial vehicle, confirm whether an international driver's license is needed. The traveler should accept the optional insurance coverage, such as Collision Damage Waiver (CDW) and Personal Accident Insurance (PAI). Vehicle insurance expenses are reimbursed to international travelers.
Foreign expenses must be submitted in U.S. Dollars using the exchange rate in effect during the dates of travel. Include documentation indicating what exchange rate was used to make the conversions. Currency exchange rates can be found at OANDA. If purchases were made via credit card, use the exchange rate provided by the credit card company.
Worldwide Travel Accident Insurance Coverage
University employees working or traveling 150 or more miles away from home or outside of their home country can now obtain
emergency medical, travel, and personal security assistance 24 hours a day, anywhere in the world through MEDEX, a leading
provider of international travel assistance services. The MEDEX services are part of the University of Minnesota's UPlan.
Employees enrolled in one of the UPlan medical programs automatically receive a MEDEX identification card. The card
contains emergency toll-free or collect-call numbers to call from around the world.
Information on the complete MEDEX program is
available from Human Resources, or you can contact the Employee Benefits Service Center at 612-624-9090 or 800-756-2363,
Comprehensive Travel Medical and Security Insurance (CISI)
All University of Minnesota faculty and staff are required to purchase CISI insurance when traveling abroad, if they are
not covered by FrontierMEDEX through a UPlan or if they are traveling with students. Additionally, some departments
(including GPS Alliance) do require their staff to have CISI for all international travel. All faculty and staff have the
option of obtaining this additional coverage, and the cost is a reimbursable travel expense.
For more information and to purchase the coverage visit http://global.umn.edu/travel/insurance/index.html
or call Global Programs and Strategy Alliance (GPS Alliance) at 612-624-5580.
Foreign Travel Advisories
State Department Travel Warnings and Consular Information
Foreign Currency Tips
Foreign currency exchange rates change daily and vary between currency exchange locations. Below are some tips to get more for your money.
|Compare rates, percent service fees and minimums
||Don't wait until your arrival in a foreign country to exchange your currency
|Exchange your case at the Minneapolis/St. Paul International Airport before you leave
||Don't bring foreign coins back to exchange in the U.S. Coins are no longer accepted at foreign currency locations/banks.
|Use your credit card when you are abroad for your hotel bill and major purchases
||Don't spend U.S. Dollars abroad for purchases
|Purchase additional foreign currency from an ATM
|Consider buying traveler's checks